Team Assistant - Commercial

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Belgium (Mechelen), UK (London), France (Romainville), the Netherlands (Leiden), Basel (Switzerland), Italy, Spain, Germany and in the US (Boston).

We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you: The ‘make-it-happeners’.

We are looking for a Team Assistant Commercial. This role is based in London

Scope of the job

You provide day to day operational assistance to the Commercial team as required.

Your role:

• You support meeting logistics (invites, rooms, catering, calendar, etc.) and meeting coordination.

• You provide travel, schedule and meeting coordination for senior members of Commercial.

• You anticipate and resolve administrative needs including last minute meeting requests, unforeseen calendar changes and international travel reservations.

• You prepare routine and non-routine correspondence, memoranda, reports, spreadsheets. Interacts with company employees at all organisational levels to gather information.

• You submit monthly expense reports for senior members in a timely manner.

• You manage invoice and PO processes, including consultancy fees, vendors, etc.

• You provide general office support.

Job requirements

Who are you?

You have a bachelor degree with office administration experience and prior experience supporting a few teams. Previous experience working within a fast paced and changing and international environment is strongly preferred.

MS Office (Outlook, Power Point and Excel) and SAP have no secrets for you.

You have excellent planning and organizational skills and strong attention to detail.

You are able to work in a fast paced environment with demonstrated ability to handle multiple competing tasks and demands.

You are able to adapt to ad hoc changes.

You are able to interact and communicate professionally with individuals at all levels of the organization.

You can identify and effectively communicate obstacles and propose solutions.

You are able to assess a problem quickly and determine to what level it should be elevated.

What’s in it for you?

You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.

We are Galapagos: together we can make it happen…!