Quality Management Officer - Mechelen,BE

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Romainville), the Netherlands (Leiden), Basel (Switzerland) and in Boston (US).


We are in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before.  In every challenge we face, we see new opportunities.  We want to challenge the impossible.  We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters.  Collaborative innovators and perseverant idealists. We need the best-in-class.  In other words, we need you.


We are looking for a Quality Management Officer - Mechelen,BE


Scope of your job

You will provide operational support to the Quality Management team in the management of the Quality Management System including ProcDocs (Procedural Documents), LMS (Learning Management System) and AMS (Audit Management System) modules. You will also provide general administrative support to the Quality Management department.


Your accountabilities:

  • Operational support to QMS ProcDocs
    • Initiate and follow-up on workflows
    • Perform document format check
    • Send E-mail notifications and reminders
    • Act as First-line helpdesk function
    • Create of ProcDocs metrics reports
    • Track and follow-up of ProcDocs requests
    • Create templates
  • Operational support to QMS AMS
    • Contract management for QM vendors (auditors)
    • Data entry in AMS
    • Report filing
  • QM department administrative support
    • Schedule departmental and cross-departmental meetings including the creation, finalization and distribution of meeting minutes
    • Organize QM staff travel
    • Maintain of QMS homepage
    • Manage and organize the QM server folders
    • Administrative follow-up of Quality Complaints

Job requirements

Who are you?

  • Bachelor or Master degree. A first experience in a quality clinical environment is a plus.
  • Accurate and precise with the ability to plan activities and organize own work to meet deadlines 
  • Strong interpersonal skills resulting in an effective (intra- and cross-departmental) team player.
  • A strong personality, high degree of flexibility, assertiveness and excellent communication skills
  • Is system minded and has a good knowledge of current computer applications (Word, Excel, ...). 
  • Providing support is frequent and require excellent interpersonal skills and diplomacy.
  • Fluent in English both written and spoken

What’s in it for you?

You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.


We are Galapagos : together we can make it happen…!