Purchasing Officer - Shared Services/Facilities and ITS

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing biotech company with offices in Europe, in Belgium (Mechelen), France (Romainville), the Netherlands (Leiden), Switzerland (Basel) and in the US (Boston).

 We’re in the business of changing lives.  In our quest to discover and develop life-improving medicines we go where no one has ever gone before.   In every challenge we face, we see new opportunities.  We want to challenge the impossible.  We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists, we need the best-in-class.  In other words, we need you: The ‘make-it-happeners’. 



For our site in Mechelen, Belgium we are looking for a

'Purchasing Officer'


Scope of the job:

Assist purchasers in running day to day operations:

  • Operational purchasing on category – General Service
    • Common GnA spendings (Consultancy, carrier, travel, agencies, mobile phones, etc.)
    • ITS expenditures (devices/licences / softwares/services, etc.)
    • Building Facilities
  • Handle all PurchaseToPay administrative tasks, logistic and invoicing, in ERP system

Ensuring compliancy to company and procurement standards and strategies.

Your role:

  1. Ensure integrity of the internal processing in compliance with SoX obligations and Internal procedures
  2. Manage order requisitions (OR) raised by internal customers
  3. Operational role: handle OR and purchase orders (PO) in respect of the purchasing policy, guidelines and procedures
  4. Supply chain documents management and process (RFQ-Delivery Notes-Claims-invoice issues) in respect of internal guidelines and obligations
  5. Manage issues (invoicing and logistic)
  6. Ensure, apply and deploy integrity of the procurement strategy that satisfy efficiency, regulatory, quality and savings goals
  7. Support Purchasers in negotiation with suppliers in order to generate savings (RFQ-trend-biding-benchmarking, etc.)
  8. Back up support of other purchasing assistants and buyers
  9. Maintain & develop training materials





Who you are?


An education at university/college level is required (Degree in economics, business administration).


A minimum of 2 years in an international environment with experience in services purchase is required; an experience in pharmaceutical environment or life science sector is a significant plus.

General Skills

Have good interpersonal skills and communicative strengths.

Hands-on attitude and result oriented

Teamwork is critical, so the candidate must be a team player. Good communication skills are essential (verbal and written) as the role includes communication with senior management.

Specific Skills

Good knowledge of PTP process and supply chain documents

Professional English level


What’s in it for you?

You will be part of a fast growing and amazing company. You will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.

We are Galapagos: together we can make it happen…!