Management Assistant Clinical Operations - Mechelen, BE

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing biotech company with offices in Europe and US.

We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists, we need the best-in-class. In other words, we need you: The ‘make-it-happeners’.

Scope of the job

As a Management Assistant you will be responsible for providing administrative and organizational support at an individual and a group level in a pro-active way.

Your role:

As Management assistant assigned to the department Clinical Operations, you will provide administrative and organizational support, at individual level in full to the department head and at group level with limited scope to department members.

You are part of a team and are expected to jump-in, take initiative and make things happen.

You should remain one step ahead, understanding the needs of the team, identifying potential solutions delivering desired outcomes, making the right choices and ensuring flawless execution.

You plan administrative tasks proactively while remaining effective under pressure of strict timelines. You adapt your planning to the frequent changes that come with a dynamic and growing organization.

Job requirements

Who are you?


Bachelor’s degree Office Management or equivalent.


A minimum of 5years experience in an administrative role in an international environment, preferably in the pharmaceutical or healthcare environment.

General Skills

Strong organization skills, ability to deliver against strict timelines and with high level of accuracy and ability to adapt to frequent changing business needs are essential for success. . You have a can-do mentality and apply Out of the box thinking where relevant. Contacts with stakeholder across the globe are frequent and require excellent written and verbal communication skills in English. In addition, a problem solving attitude and continuous strive to increased efficiency are highly desired

MS Office (Outlook, Power Point and Excel) has no secrets for you. You have experience in managing collaboration tools like SharePoint & Box.

Language Skills:

Fluent in English, both in speaking and in writing

What’s in it for you?

You will be part of a fast growing and amazing company. You will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.

We are Galapagos: together we can make it happen…!