HR International Payroll and Administration Specialist

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Paris), the Netherlands (Leiden), Italy (Milan), Spain (Madrid), Germany (Munich), the UK (London) and in the US, (Boston).

We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you.


We are looking for a full time HR International Payroll and Administration Specialist - Mechelen, BE

Scope of the job

The International Payroll Specialist processes payrolls for our offices in Belgium, France, The Netherlands, Spain, Italy, UK, Switzerland and Germany and provides full operational guidance according to the corporate HR policies and local regulations.


Your role

You work in close collaboration with the HR Services and Payroll Team and as a sparring partner to the HR Services & Payroll Head. As a member of the HR Center of Expertise, you also advice on fiscal, social and internal remuneration policy matters, enabling prompt and well-informed decision-making regarding Galapagos’ (future) employees.

More in detail, you will:

  • Collect the necessary information for accurate payroll input and processing compliant with local laws and regulations
  • Build and maintain good relationships with local payroll providers
  • Ensure compliance with local regulatory and tax authorities and internal controls
  • Maintaining employee records of our workforce in all HR-related databases
  • Follow up on benefits, such as insurances and fleet
  • Ongoing review of processes and procedures to ensure consistent and efficient delivery of international payrolls
  • Provide support to HR projects that support the growth of our organization and the automation of our processes
  • Fine-tune requirements with suppliers and support with starting up payrolls for new European locations


Job requirements

  • You have a Bachelor or a Master’s degree with minimum 6 years of experience in international payroll and HR administration
  • You have expertise in benefits administration in Belgium and preferably in one of the other countries. In addition, you have working knowledge of employment, tax and social security legislation in at least one of the mentioned countries.
  • You have a good general knowledge of HR processes and strong organisational and project management skills. You enjoy a good degree of variety and have the ambition to grow in your expertise.
  • Your communication skills are excellent in English and at least one other European language, both written and spoken.
  • Ready to embrace any digital tool, you are already comfortable in the Office 365 environment and in SuccessFactors.
  • You enjoy working in an environment which is diverse and international and your strong interpersonal and communication skills help you to connect well with your internal and external clients.

What’s in it for you?

You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.


We are Galapagos : together we can make it happen…!