Assistant and Office Manager - Paris, FR

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Romainville), the Netherlands (Leiden), Switzerland (Basel) and in the US, Boston.

We’re in the business of changing lives. In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities. We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you: The ‘make-it-happeners’.


We are looking for an Assistant and Office Manager



Scope of the job

The Assistant and Office Manager is responsible for the efficient functioning of the office through a range of administrative, financial and managerial tasks. The job is very wide-ranging and has a lot of variety. This role will also support the Country Lead for all administrative tasks.


Your role

•You are the assistant to the Country Lead and support him where needed

•You partner with HR to support in organizing some HR related matters

•You implement and maintain procedures and office administrative systems

•You organize meetings and make sure accommodation and travel is booked

•You are involved in organizing company events or conferences together with our communication colleagues

•You follow up on a variety of suppliers, from ordering to invoicing

•You make sure stationary is ordered

•You ensure that health and safety policies are up to date


Who are you ?

You are a mature and experienced person who is able to work in an autonomous way. Your organization skills are well appreciated and your structured way of working makes sure the office functions efficiently. You are a good communicator who is able to connect with many different partners of various nationalities and levels. You keep your cool, even if situations may seem stressful. Preferably you have a bachelor degree and experience in office management in a change environment. Previous experience in pharmaceutical or biotech industry is a plus.


What’s in it for you ?

You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.

We are Galapagos : together we can make it happen…!