Executive Assistant Commercial - Leiden, NL

Job description

Pleased to meet you, we are Galapagos, a dynamic fast growing Biotech company with offices in Europe in Belgium (Mechelen), France (Romainville), the Netherlands (Leiden), Switzerland (Basel) and in US, (Boston).


We’re in the business of changing lives.  In our quest to discover and develop life-improving medicines we go where no one has ever gone before. In every challenge we face, we see new opportunities.  We want to challenge the impossible. We need thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters. Collaborative innovators and perseverant idealists. We need the best-in-class. In other words, we need you: The ‘make-it-happeners’. 


We are looking for an Executive Assistant for our International Commercial team. 

Scope of the job


In this new role, the Executive Assistant Commercial will be responsible for managing the day-to-day support of the international commercial department, including commercial staff members not based in Leiden.  


Your role

In particular, you will be:

  • supporting the international commercial team with all internal and external activities
  • raising PO’s / assisting with vendor set up (liaison with Procurement, Finance and Legal as required)
  • assisting with induction of new commercial employees
  • assessing the practical working conditions (e.g. office space, travel, procedures, devices) and anticipate future practical needs of the evolving organization – evaluating the fit of the existing solutions and proposing improvements to the team
  • assisting in the preparation and processing of corporate documents and presentations
  • managing the team’s calendars
  • scheduling internal / external meetings and appointments (local as well as virtual/international) and ensuring meeting room facilities - local or abroad - are arranged accordingly
  • planning and booking (international) travels
  • following up expenses



Who are you ?


With a Management Support / Office Management / Administrative Assistant background, you have at least 5 years of experience as Executive assistant reporting to senior management.

Preferably within the healthcare industry in an international environment.


You have a professional and proactive attitude; eye for detail and perfection together with strong organizational skills; a team player but with the ability to work autonomously with a high sense of responsibility; reliable and able to deal with confidential information in a mature and discrete way.

You have strong organizational skills and are able to deliver against strict timelines and with high level of accuracy. 

You are communicative and fluent in English and Dutch (any additional language is an asset).

You have computer literacy and very good knowledge of MS Office applications (Word, PowerPoint and Excel).

Your ability to adapt to frequent changing business needs is essential for success.

You have a friendly and cooperative approach and Can-do mentality!

In addition you have a pragmatic and problem solving attitude, and continuously strive to increase efficiency.



What’s in it for you ?


You will be part of a fast growing and amazing company.  As ‘make-it-happener’ you will get all the support you need to make your job successful.  At Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment.

We are Galapagos : together we can make it happen…!